Job Openings

Administrative Assistant & Site Manager

The Administrative Assistant & Site Manager is a key team member and the first person most people talk to when calling or visiting.

Core Focus:

The core focus of this position is to provide administrative, organizational, and other support for the Executive Director, office staff, and volunteers as well as maintaining and coordinating retreat center use and site maintenance.

Scope of Work:

This position provides administrative support for the organization as a whole. Assists with communications, recordkeeping, preparation of materials, events, and special projects as needed. This person also manages the site and coordinates all maintenance of the retreat center.

Primary responsibilities:

Communications – creates constant contact lists and emails, answers phone, answers emails, provides information verbally and written, schedules space, and editorial support to Executive Director.

Record Keeping – maintains registration lists, access database, purchase orders and other information as assigned.

Material Preparation – creates handouts for programs, marketing materials, name badges, retreat folders, annual reports and other materials as needed.

Events – coordinates planning meetings, attends and runs technology for event days, sets up classroom for Tending the Holy, Tending the Call, and Tending the Soul retreats, works with volunteers providing answers to questions and securing materials requested.

Special Projects – calls for equipment maintenance, maintains inventory levels of office and hospitality supplies.

Site Management – Coordinates the maintenance and use of the building and grounds.


Moodle, Microsoft Publisher, Word, Excel, Access, Constant Contact, Social Media, and Zoom. Administrative Writing Skills, Managing Processes, Organization, Professionalism, Problem Solving, Verbal and Written Communication. Some experience as an administrative assistant, and technical expertise preferred.

Job Status:  This is a part time position 10-12 hours per week.  The hours and days are flexible, 2-3 days per week generally between 9:00-2:00.  This position will require some evenings and weekends (generally one to two times per month for events).  Mid October, early November start date. Interested candidates should submit resume and cover letter to Heidi Lender ([email protected])  Deadline to apply is Sunday, October 10th.